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DVWS SOFTWARE BUG AFFECTING POPULATIONS 13, 14 AND TAX 4 - OCTOBER 2011

A problem has been detected in the Data Validation State application that affects Benefits Populations 13 and 14 and Tax Population 4. Even though the DV Software Report Validation screen displays the validation counts for these three populations, the counts for these three populations submitted after August 2, 2011 are not being sent to the National Office. As a result, the DV Reports software is displaying zeros instead of the correct validation counts. A software upgrade is required to correct this problem which is scheduled to be released by the end of this year. Until the DV Software upgrade is installed at the States, users may do all preliminary work but should not submit results for these populations.

BENEFITS POPULATION 1 WBA WORKAROUND - SEPTEMBER 2011

At present Field 10 of Population 1, Weekly Benefit Amount (WBA), is mandatory (NOT NULL) for all subpopulations, including 1.7, 1.8, and 1.9 for Agent State weeks claimed. The DV software rejects any record for which Field 10 is left blank. However, because WBA is not mandatory in the Liable-Agent Data Transfer (LADT) system from which Agent State weeks records are built, Field 10 should not be mandatory for Agent State records. The next DV software release, scheduled for early 2012, will make Field 10 optional for Agent State records. Until this release is issued, programmers building Population 1 extract files should fill Field 10 with zero for Agent State records if WBA is not available on LADT. This will allow the records to be accepted by the software.

NEW PAPERWORK APROVAL FOR DV - SEPTEMBER 2011

On July 24, 2011, the Office of Management and Budget extended its approval to collect DV data under the Paperwork Reduction Act (OMB No.1205-0431) for three years. The OMB Approval statement at the front of future versions of the DV Benefits and Tax Handbooks and the DV software application will contain an expiration date of July 31, 2014. The estimated response burden remains unchanged at 550 hours per year.

SOFTWARE BUG AFFECTING POPULATIONS 6, 7, 8, 9 - SEPTEMBER 2011

Several users have called our attention to a software problem affecting RV counts for populations 6, 7, 8, and 9. This bug causes validation failures by showing zero validation counts for multiclaimant appeals filed or decided as well as for any groups containing multiclaimant appeals. The bug will be fixed as part of the next DVWS release, scheduled for the end of this year. Until that release is installed on the states' Sun computers, users should not submit results for these populations.

DV SOFTWARE VERSION 4.2.2 RELEASED, AUGUST, 2011

The Data Validation (DV) State Web Software Release 4.2.2 has been installed in state servers. This release corrects several errors in the software and updates the Wage Item Validation screen. For more information see the software release notes under "In This Section".

BENEFITS PORTION OF DV HANDBOOK HAS BEEN REVISED - JULY 2011

The Benefits portion of the DV Handbook has been revised to change the procedure to be used when building the Population 5 extract file and to make some technical corrections to the handbook. Effective immediately, when building the Pop 5 extract file, the state must build a record for each denial determination instead of a record for each denied claimant. This will allow the counts of determinations on both the ETA 207 and on the ETA 9052 reports to be properly validated. See the link to UIPL 17-10 Change 1 under DV Advisories in "In this Section;" the revised handbook is available in Handbooks and Reporting Instructions.

TAX PORTION OF DV HANDBOOK HAS BEEN REVISED - JULY 2011

The Tax portion of the UI DV Handbook, ET Handbook No 361, has been revised and issued via UIPL 18-11. The handbook can be accessed in the In This Section portion of this Web page under Handbooks & Reporting Instructions/Complete Handbooks/Handbook 361, Tax. In This Section/DV Advisories/UIPL 18-11 contains a link to UIPL 18-11. The UIPL contains a list of changes from the 2009 version of the handbook. The handbook references record layouts and duplicate detection criteria that were moved to the DV Operations Guide 411, also available in the DV Advisories portion of In This Section; click on UIPL 01-11.

NEW AND REVISED GUIDANCE ON WEB PAGE - JULY 2011

The guide on 227 Aging on the DV web page under the Supplementary Guidance portion of "In this Section" has been revised to include supplementary information on the concept and logic of Active Collection Status. A small change has been made to the editable template for the Benefits Module 4 validation in Module 4 Guidance and Templates.

VY 2011 RESULTS AND WHAT'S DUE FOR VY 2012 - JULY 2011

To the Results Due and Submitted section of "In this Section" have been added Validations Due VY 2012 and VY 2011 Status.

NEXT DV SOFTWARE RELEASE, JUNE, 2011

The next DV software update will be released by the end of June, 2011. This release will update the Wage Item Validation screen to reflect the latest methodology published in Handbook 361. Because this update includes a major structural change in the software, the wage item data resident in the software will need to be erased in order to accommodate the new structure. Hence, states should save any ongoing wage item work outside the software and reenter their work after the release, using the new validation screen. This release will not affect any previously submitted data.

DV SOFTWARE VERSION 4.2.0 RELEASED, MARCH, 2011

The Data Validation (DV) State Web Software Release 4.2.0 has been installed in state servers. This release corrects a bug that generated duplicate records in random samples when the sample link was double clicked. For more information see the software release notes under "In This Section."

DUE DATE FOR SUBMITTING DV RESULTS FOR VY 2011

DV results for Validation Year (VY) 2011 will be due June 10, 2011. In 2009 the due date for all DV submissions was changed from May 10 to June 10 to give validators more time to complete validations after reporting due dates and to enable validators to validate tax results for the first calendar quarter if they so choose. The June 10 due date increases the number of quarterly Tax reports that can be validated for Populations 1, 3, 4 and 5 from three to four, and the number of quarters that can be validated for Population 2 (Report Delinquency) from two to three.

UNEMPLOYMENT INSURANCE DATA VALIDATION OPERATIONS GUIDE (ET OPERATIONS GUIDE 411) PUBLISHED – AUGUST 2010

As announced on October 22, 2010, through Unemployment Insurance Program Letter (UIPL) No. 01-11, the new UI DV Operations Guide (ET Operations Guide 411) has been published. It provides users with step-by-step instructions to navigate the Benefits and Tax applications of the DV State Web Software. As previously announced, the guide includes record layouts and which are no longer contained in the DV Handbooks but which are also still available on the DV web page.

ET Operations Guide 411, UIPL No. 01-11, record layouts and duplicate detection criteria can be accessed through the DV web page. See In This Section/ DV WS Software/DV Operation Guide/ET Operations Guide 411; In This Section/ DV Advisories; In This Section/Handbooks & Reporting Instructions.

SUBMISSION OF SAMPLES WITH PARTIALLY-COMPLETED CASES, JUNE 2010

When validating a sample, users should make sure that they score every data element in each sample case, before submitting the sample. The state DV application considers samples complete as soon as the number of cases with errors is large enough to fail the sample, even if not every element in the case has been scored; and allows the results to be transmitted. However, users attempting to retrieve results for the corresponding population using the DV Reports software, get an error message if the number of completed cases is zero. For the next release, we will change the DV software so that it doesn't allow the submission of samples with partially completed cases, regardless of the number of errors. Until then, validators should make sure they complete every sample case by scoring every data element in it before submitting results to the National Office. During the validation of a sample, if the minimum number of failed cases that makes the sample fail have been reached, as indicated by the software, the validator has the option to stop investigating the rest of the cases and use the Check ALL feature to complete the rest of the cases and submit, as long as it is documented in the sample Comments field that only failed cases were investigated.

DV REPORTS SOFTWARE HAS BEEN RELEASED - APRIL, 2010

The Data Validation Reports Software has been released to state and federal systems. This software allows state users to view summary and detailed reports of results they have submitted for validation years 2009 and later. Federal users can view results for all states.

Users can access the application through the Application Menu, under Data Validation/Data Validation Reports. The Results by Validation Year application generates a summary report of the latest results submitted for a chosen validation year. The Results by Population application generates a detailed report of the latest results submitted for a chosen population and validation year.

Release Notes have been posted under In This Section/DV Reports Software/Release Notes.

MODULE 3 SOFTWARE FEDERAL TEMPLATES AND STATE TUTORIAL PUBLISHED - MARCH, 2010

The Module 3 Federal templates for Benefits and Tax have been updated and published, and the Module 3 Software State Tutorial is now available on the DV Website under In This Section/Module 3 Software:/Software Tutorial. This tutorial will guide state users through the web-based Module 3 software.

These were the last steps that need to be completed in order for states to be able to use the Module 3 software. States should review and publish their Module 3s for Benefits and Tax, and certify them during the open certification period that runs from April 10 to June 10.

The next release of the software will include updates to the help pages and will reflect the new office name (OUI). Software tutorials for national and regional users will be published subsequently.

Past updates can be read here.

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